Submission and review process

Terms and conditions

Submissions and reviews will be made publicly available at the latest once the award process has been completed. To make this available for future research, all contributions will be licensed under a Creative Commons Attribution (CC-BY) licence

Our reviewers will be issued with reviewing guidance and a code of conduct to ensure that the peer review process will be ethical, fair, non-discriminatory, and conducted in a spirit of support for the submissions. Those documents will be made available before submissions close.


For this first round of the hidden REF, submitters or nominees should be based in the UK or have a formal affiliation with a UK based institution.

Data processing notice

This data processing notice tells you about the information we collect from you in order to process your HiddenREF submission. In collecting this information, the University of Southampton is acting as a data controller and, by law, we are required to provide you with information about us, about why and how we use your data, and about the rights you have over your data. To find out more about the University of Southampton’s Data Protection policies, or to report a data breach, please visit: 

We use your information under the legal basis of consent. By submitting your name and email address through the submission form, you consent for your details to be stored and processed. We will need to store and process your name and email address to manage the HiddenREF submission process and to keep you informed of the progress of your submission. We also collect some personal information (like the address of your computer) through the use of website cookies.

We will retain your personal information for a period of one year after the publishing of the HiddenREF submissions, after which time it is deleted. We do not forward this information to third parties.

If you have any questions, please contact Simon Hettrick at